SQL Server: Sending Email in HTML Table Format Using TSQL

As part of our DBA life , we have to configure many alert or statistical  mails which gives an idea about the state of the database server. Let us discuss how we can send an email in HTML table format using TSQL. I am just going to give a sample script and it is self explanatory.

USE MSDB
GO
DECLARE @Reportdate DATE
SET @Reportdate =CONVERT(VARCHAR(10),GETDATE(),121)

/**************************************************************
           full backup Header
***************************************************************/

DECLARE @FullBackupHeader VARCHAR(MAX)
SET @FullBackupHeader='<font color=black bold=true size= 5>'
SET @FullBackupHeader=@FullBackupHeader+'<BR /> Full Backup Report<BR />' 
SET @FullBackupHeader=@FullBackupHeader+'</font>'
/**************************************************************
           full backup report Section
***************************************************************/
DECLARE @FullBackupTable VARCHAR(MAX)    
SET @FullBackupTable= CAST( (    
SELECT td = name + '</td><td>' + BackupType + '</td><td>'+  FileName + '</td><td>'  + 
Startdate + '</td><td>'  + FinishDate+ '</td><td>' + Duration + '</td><td>'  +BackupSize+ 
'</td><td>'  +CompressionRatio 
FROM (    
     
       SELECT 
       sd.name,
       ISNULL(db.[Backup Type],'0') AS [BackupType], 
       ISNULL(DB.Physical_device_name,'No Backup') AS 'FileName',
       CAST(ISNULL(DB.backup_start_date,'1900-01-01') AS VARCHAR(24))  AS Startdate ,
       CAST(ISNULL(DB.backup_finish_date,'1900-01-01') AS VARCHAR(24)) AS FinishDate,
       CAST(ISNULL(DB.Duration,'0') AS VARCHAR(24)) AS Duration,
       LEFT(CAST(ISNULL(Backupsize,0)AS VARCHAR(100)),4)+' GB' AS BackupSize,
       LEFT(CAST(ISNULL(ratio,0)AS VARCHAR(100)),5)+'%' AS CompressionRatio FROM 
       SYS.SYSDATABASES sd LEFT JOIN 
       (
       SELECT 
       bm.media_Set_id,
       'FullBackup' AS 'Backup Type', 
       bm.Physical_device_name ,
       backup_start_date,
       backup_finish_date,
       Duration = 
CONVERT(VARCHAR(5),DATEDIFF(second,backup_start_date,backup_finish_date)/60) + ':' +  
RIGHT('00' + CONVERT(VARCHAR(5),DATEDIFF(second,backup_start_date,backup_finish_date)%60),2),
       database_name,
       ROUND((compressed_backup_size)/1024/1024/1024,2) AS Backupsize ,
       100-(compressed_backup_size*100/backup_size) AS ratio
       FROM msdb..backupmediafamily BM 
       INNER JOIN msdb..backupset bs ON bm.media_Set_id = bs.media_Set_id 
       WHERE [type]='D' AND backup_start_date>=DATEADD(dd,-1,@Reportdate) AND 
backup_start_date<=@Reportdate
       ) db ON sd.name=db.database_name
      ) AS d ORDER BY BackupType
  FOR XML PATH( 'tr' ), TYPE ) AS VARCHAR(MAX) )    

  
  SET @FullBackupTable= '<table cellpadding="0" cellspacing="0" border="1">'    
              + '<tr><th width="10">Database Name</th>
              <th  width="20">Backup Type</th>
              <th width="80">File Name</th>
              <th width="100">Start Date</th>
              <th width="40">Finish Date</th>
              <th width="40">Duration</th>
              <th width="10">Backup Size</th>
              <th width="40">Compression Ratio</th></tr>'    
              + REPLACE( REPLACE( @FullBackupTable, '&lt;', '<' ), '&gt;', '>' )   
              + '</table>' 
             /**************************************************************
           differential backup Header
***************************************************************/
DECLARE @DiffBackupHeader VARCHAR(MAX)
SET @DiffBackupHeader ='<font color=black bold=true size= 5>'
SET @DiffBackupHeader =@DiffBackupHeader +'<BR /> Differential Backup Report<BR />' 
SET @DiffBackupHeader =@DiffBackupHeader +'</font>'
/**************************************************************
           Differential backup Section
***************************************************************/
DECLARE @DiffBackupTable VARCHAR(MAX)    
SET @DiffBackupTable= CAST( (    
SELECT td = name + '</td><td>' + BackupType + '</td><td>'+  FileName + '</td><td>'  + 
Startdate + '</td><td>'  + FinishDate+ '</td><td>' + Duration + '</td><td>'  +BackupSize+ 
'</td><td>'  +CompressionRatio 
FROM (    
       SELECT 
       sd.name,
       ISNULL(db.[Backup Type],'0') AS [BackupType], 
       ISNULL(DB.Physical_device_name,'NO BACKUP') AS 'FileName'  ,
       CAST(ISNULL(DBB.backup_start_date,'1900-01-01') AS VARCHAR(24))AS Startdate ,
       CAST(ISNULL(DB.backup_finish_date,'1900-01-01') AS VARCHAR(24)) AS FinishDate,
       CAST(ISNULL(DB.Duration,'0') AS VARCHAR(24)) AS Duration,
       LEFT(CAST(ISNULL(Backupsize,0) AS VARCHAR(100)),6)+' MB' AS BackupSize,
       LEFT(CAST(ISNULL(ratio,0)AS VARCHAR(100)),5)+'%' AS CompressionRatio  
       FROM SYS.SYSDATABASES sd LEFT JOIN 
       (
           SELECT 
           bm.media_Set_id,
           'Differential Backup' AS 'Backup Type',
           bm.Physical_device_name ,
           backup_start_date,
           backup_finish_date,
           Duration = 
CONVERT(VARCHAR(5),DATEDIFF(second,backup_start_date,backup_finish_date)/60) + ':' +  
RIGHT('00' + CONVERT(VARCHAR(5),DATEDIFF(second,backup_start_date,backup_finish_date)%60),2),
           database_name,
           ROUND((compressed_backup_size)/1024/1024,2) AS Backupsize ,
           100-(compressed_backup_size*100/backup_size) AS ratio
           FROM msdb..backupmediafamily BM INNER JOIN msdb..backupset bs ON bm.media_Set_id = 
bs.media_Set_id 
           WHERE TYPE='I'  AND backup_start_date>=DATEADD(dd,-1,@Reportdate) AND 
backup_start_date<=@Reportdate
       ) db ON sd.name=db.database_name
       ) AS d ORDER BY BackupType
      FOR XML PATH( 'tr' ), TYPE ) AS VARCHAR(MAX) )    
 
    SET @DiffBackupTable= '<table cellpadding="0" cellspacing="0" border="1">'    
              + '<tr><th width="10">Database Name</th>
              <th  width="20">Backup Type</th>
              <th width="80">File Name</th>
              <th width="100">Start Date</th>
              <th width="40">Finish Date</th>
              <th width="40">Duration</th>
              <th width="10">Backup Size</th>
              <th width="40">Compression Ratio</th></tr>'    
              + REPLACE( REPLACE( @DiffBackupTable, '&lt;', '<' ), '&gt;', '>' )   
              + '</table>' 

/**************************************************************
   Empty Section for giving space between table and headings
***************************************************************/
DECLARE @emptybody2 VARCHAR(MAX)  
SET @emptybody2=''  
SET @emptybody2 = '<table cellpadding="5" cellspacing="5" border="0">'    
              + 
              '<tr>
              <th width="500">               </th>
              </tr>'    
              + REPLACE( REPLACE( ISNULL(@emptybody2,''), '&lt;', '<' ), '&gt;', '>' )   
              + '</table>'    
/**************************************************************
           Sending Email
***************************************************************/
              DECLARE @subject AS VARCHAR(500)    
DECLARE @importance AS VARCHAR(6)    
DECLARE @EmailBody VARCHAR(MAX)
SET @importance ='High'     
DECLARE @recipientsList VARCHAR(8000)
SELECT @recipientsList = 'Dba@PracticalSqlDba.com;nelsonaloor@PracticalSqlDba.com'

SET @subject = 'Backup Report of MYSql Instance'     
SELECT @EmailBody 
=@FullBackupHeader+@emptybody2+@FullBackupTable+@emptybody2+@DiffBackupHeader 
+@emptybody2+@DiffBackupTable
EXEC msdb.dbo.sp_send_dbmail    
@profile_name ='MyMailProfile',    
@recipients=@recipientsList,
@subject = @subject ,    
@body = @EmailBody ,    
@body_format = 'HTML' ,    
@importance=@importance    


You can download the formatted script from here. I have implemented this method to send various statistical/alert mail. Hope this will help you.

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